Privacy Policy

The data controller responsible for your personal data is:

EventMirrors.com
Name: Christina Clavadetscher
Address: Via Deghelli 3, 22013 Domaso
Email: office@eventmirrors.com

We may collect and process the following categories of personal data:

a) Identification Data

• Name, surname

• Company name (for corporate clients)

b) Contact Data

• Email address

• Phone number

• Billing and event address

c) Event Information

• Event type, date, location

• Guest preferences and special requirements

d) Payment Data

• Billing details (processed via secure third-party providers; we do not store full payment details)

e) Media Data

• Photos, videos, and digital outputs generated during events

f) Technical Data

• IP address, browser type, device information

• Website usage data (via cookies and analytics tools)

We process personal data based on the following legal grounds:

• Contractual necessity (Art. 6(1)(b) GDPR): To provide our services

• Legal obligation (Art. 6(1)(c)): Compliance with tax and accounting laws

• Legitimate interests (Art. 6(1)(f)): Business operations, service improvement, security

• Consent (Art. 6(1)(a)): Marketing communications and use of media where required

We use your personal data to:

• Deliver and manage our event services

• Communicate before, during, and after events

• Process payments and issue invoices

• Customize and enhance client experience

• Improve our website and services

• Comply with legal and regulatory obligations

• Conduct marketing and promotional activities (where permitted)

During events, we may capture photos and videos as part of our services.

• These may be shared with clients and guests

• Unless otherwise agreed, we may use selected media for portfolio, website, and marketing purposes

• Corporate or private clients may request full confidentiality and non-use in writing prior to the event

We may share your data with:

• Payment processors (e.g., Stripe, banks)

• IT and hosting providers

• Event partners or subcontractors (where necessary)

• Legal or regulatory authorities (if required by law)

All third parties are contractually bound to protect your data.

Where personal data is transferred outside Switzerland or the European Economic Area (EEA), we ensure appropriate safeguards, such as:

• Standard Contractual Clauses (SCCs)

• Transfers to countries with adequate data protection decisions

We retain personal data only as long as necessary:

• Contract data: up to 10 years (legal/tax obligations in Switzerland)

• Marketing data: until consent is withdrawn

• Media files: retained based on business needs unless deletion is requested

We implement appropriate technical and organizational measures, including:

• Secure servers and encryption

• Access control and data minimization

• Regular security reviews

However, no system is completely secure, and we cannot guarantee absolute security.

You have the following rights:

• Right of access to your personal data

• Right to rectification of inaccurate data

• Right to erasure (“right to be forgotten”)

• Right to restrict processing

• Right to data portability

• Right to object to processing

• Right to withdraw consent at any time

To exercise your rights, contact us at: office@eventmirrors.com

You also have the right to lodge a complaint with:

• The Swiss Federal Data Protection and Information Commissioner (FDPIC)

• Or your local EU supervisory authority

Our website uses cookies and similar technologies to:

• Ensure proper website functionality

• Analyze traffic and usage

• Improve user experience

You can manage cookie preferences through your browser settings.

We do not use automated decision-making or profiling that produces legal or significant effects on individuals.

Our services are not directed to individuals under the age of 16. We do not knowingly collect data from children without parental consent.

We reserve the right to update this Privacy Policy at any time. The latest version will always be available on our website.

For any privacy-related questions or requests, please contact:

Email: office@eventmirrors.com
Address: [Insert Address]